Export Documentation


B13A Export Declaration

Required for:

  • Shipments valued at more than $2,000 CAD
  • Destinations other than the U.S.
  • Goods that are controlled, prohibited, or regulated

Filed prior to exportation:

  • Electronically by CAED (Canadian Automated Export Declaration)
  • Electronic Form B13A Export Declaration (Manual / paper copy no longer accepted)
  • Summary reporting - reserved for exporters of low-risk goods who export on a regular basis, and who have met specific customs requirements. Need prior approval i.e. Bulk commodities - pulp, lumber, cellulose

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Commercial Invoice

Probably the most important collection document is the commercial invoice, which describes the goods in detail and lists the amount owing by the foreign buyer. This form is also used for customs records and includes these pieces of information.

  • May require a signature (unlike domestic or U.S. sales)
  • Other data would include: currency of sale
  • U.S. destined goods require EIN# or Federal Tax ID# for importer. If this information is not on file with the U.S Broker, it may delay shipment.
  • Usual information required includes:
    • Date of issue
    • Names and addresses of the buyer and seller
    • Contract or invoice number
    • Description of the goods, quantities and unit prices
    • Total weight and number of packages
    • Shipping marks and numbers
    • Terms of delivery and payment

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Packing Slip

A packing slip is an itemized list of the goods carried in each shipping package. It contains the quantity, weight and description of the contents (noting any specific marks and numbers on the packaging that align with the commercial invoice).

The primary purpose of a packing slip is for the receiver to use as a checklist for accounting for the goods delivered. The commercial invoice contains additional information such as pricing and terms. The packing list merely relates to the physical shipping and receiving of the goods.

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Certificate of Origin

A certificate of origin is a document attesting to the country from which a product or good is exported or manufactured

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Bill of Lading

A written receipt issued by a carrier, a transport company, that it has taken possession and received an item of property. It usually also confirms the details of delivery (such as method, time, place or to whom), and serves as the carrier's title for the purpose of transportation. It is commonly used for land and ocean freight.

Your freight forwarder or an agent of the steamship line will complete this document, however it is important for an exporter to understand

  • In receipt for goods
  • Evidence of the contract for carriage
  • Document of title to the goods

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ATA Carnet

The ATA Carnet is an international Customs document that a traveler may use temporarily to import certain goods into a country without having to engage in the Customs formalities usually required for the importation of goods, and without having to pay duty or value-added taxes on the goods. ATA Carnets are great for samples, equipment for trade shows, band equipment - Common uses involve professional samples, band equipment, equipment for trade shows

The ATA Carnet is an international Customs document that a traveler may use temporarily to import certain goods into a country without having to engage in the Customs formalities usually required for the importation of goods, and without having to pay duty or value-added taxes on the goods. 71 countries participate in this program.

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Certificate of Insurance

A document stating that insurance coverage has been purchased for the shipment.

Pacific Customs Brokers offers shipping insurance and the preparation of insurance certificate for exporters. To learn more about shipping insurance, speak with one of our logistics specialists today.

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Export Permit and Export License

Export License

An export license is a government document that authorizes the export of specific goods in specific quantities to a particular destination.

Export Permits

An Export Permit describes, among other things, the quantity, description and nature of the items to be exported, as well as the final destination country and final consignee. It is a mechanism for the government to monitor and/or control exports of certain commodities to certain countries.

A Guide to Canada's Export Controls includes the Export Control List.

Pacific Customs Brokers offers assistance with export permits and licensing for exporters. To learn more, speak with one of our logistics specialists today.

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