Crossing The Border With A Multi-Load Shipment?

In a situation where a commodity is invoiced as a single transaction and it is an oversize shipment such as: a large building and or machinery that cannot physically be moved on one truck, Canada Border Services Agency has a provision to handle multi-load moves with one invoice value. The industry terminology for this type of special entry is a Prime and Entered to Arrive (ETA) entry. In these cases, the entire quantity of goods will be accounted for when the first shipment arrives, and the remainder will be processed as paper release package for each load to follow.

This means drivers carrying any parts or components for goods previously accounted for on one invoice will need to clear Customs against the original declaration previously provided to CBSA at the same port of entry as approved.

Carrier Documentation Requirements:

Each driver should then have a bill of lading and a packing list indicating all goods on board. These documents should be noted with a specific reference number being used to identify the original entry. Common examples would be the serial#, Unit#, VIN#, PO#, Shippers# or any other number that is unique to the complete commodity.

In addition, the driver should note which load number they are of the total number of trucks needed to complete the delivery. For example: load 3 of 12.

Next step is to notify the customs broker of your intent to cross the border. Indicate the PORT (which can only be the CBSA port listed on the CBSA approval form), estimated time of arrival (ETA) and phone number for the driver in the event the driver needs to be reached. If a cargo control number (CCN) has not been provided, please ensure that the driver is aware of the carriers "carrier code", as a manifest will be required upon arrival. Charges to generate a cargo control number/barcode for the driver may apply if not previously provided.

Why Carriers Care About The eManifest Cargo Report And Bill Of Lading Matching

Do you have components on board for more than one prime entry OR extra parts not for a prime entry?

If so, the driver will need to generate a SEPARATE bill of lading (BOL), separate packing list & separate CCN for each list of items that will be specific to each prime entry.

Extra parts shipped with an ETA load that are not a part of an original transaction will also require a separate BOL, packing list, Canada Customs or commercial invoice indicating all information required for Customs & separate CCN.

Comments:

Please note that drivers generally will not be provided any "invoices" for their load because the master invoice for the complete transaction would have already been declared to CBSA   More than likely, the driver will have a packing list, BOL, indication of what unit they have parts for, load# & CCN#. If the drivers have parts for more than one unit, they need to provide a separate list. For more information on this blog, please feel free to contact the carrier help desk at 855.542.6644 or email carrierhelpdesk@pcb.ca.

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About Author
Cherie Storms
CCS (CA & US), CTCS, CBSA Prof. Designate

Cherie Storms is the Canadian Operations Manager with PCB Customs Brokers, with over 18 years in international trade operations and regulatory experience. Since joining the company in 2007, she has become an Executive Board Member for the Canadian Customs Brokers Society, BC Region, and spoke at the Women in Transportation Annual General Meeting in 2010 regarding her experience running international logistics for the Vancouver 2010 Winter Olympics. Cherie is a member of CSCB's National Commercial Operations and eManifest Committee and sits on the Canadian Society of Customs Brokers' Board of Directors. In 2020, Cherie received the Emerging Leader award in the annual Surrey Board of Trade, Surrey Women in Business Awards. In her off time, Cherie is a motorsports driver for the Shift Up Now racing team, SCCA and CACC Women on Track Leader, racing tracks in Daytona and Indianapolis. With multiple championships, Cherie is a leader in the Jr Ambassador Program, encouraging young girls to excel in motorsports. Cherie has spoken at many seminars on the importance of trade compliance. She is currently enrolled in the British Columbia Institute of Technology (BCIT) Business Management Program to become an international trade lawyer.

While we strive for accuracy in all our communications, as the Importer of Record it is incumbent upon your company to ensure that you are aware of the requirements under the new regulations so that you maintain compliance as always.