Effective November 7, 2016 Freight Forwarders will be required to Transmit ADVANCE house bill data electronically.

Freight Forwarders (FF) will be responsible to transmit, via Electronic Data Interchange (EDI) or the eManifest Portal, all house bill data and house bill close message data to the Canadian Border Services Agency (CBSA) for processing within the timeframes specific to the mode of transportation used to transport the goods to Canada.

Marine - 24 hours prior to loading or arrival depending on type and origin of goods Air - 4 hours prior to arrival or at time of departure Rail - 2 hours prior to arrival Highway - 1 hour prior to arrival

EDI House Bill and Close Messages

  1. The FF who has contracted with a primary carrier prepares the required house bill data and submits via EDI or eManifest Portal. After transmitting all their house bills the FF also submits a house bill close message that links all their house bills to the previous Cargo Control Number (CCN) to declare closure of their shipment(s). If any of the house bills are to be further deconsolidated, each subsequent FF is also responsible for transmitting via EDI or eManifest Portal all their house bill data followed by a house bill close message. This message links all their house bills to the previous consolidated house bill number to declare closure of their shipment(s).
  2. The CBSA acknowledges receipt of the house bill submission by responding with either a positive or negative acknowledgement message such as
  3. Positive: Acceptance of house bill submission, not found in error
  4. Negative: Rejection of house bill submission. Advance notice requires correction.
  5. If any house bills referenced in the house bill close message have not been accepted and stored on file, the house bill close message will be rejected. Also, if the previous CCN is a consolidated house bill, it must also have been transmitted, validated and accepted or the house bill close message will be rejected.
  6. Once a house bill close message is validated and accepted, CBSA will send a ?match? notification to the FF who submitted the house bill close message as well as the carrier.
  7. Release processing for house bills is initiated with the arrival of the conveyance in Canada.

House bill Shipment Arrival Processing

Processing for freight arriving under house bills is dependent upon transportation mode as described below:

  • Rail House bill shipments destined to the First Port of Arrival (FPOA) with a Pre-Arrival Review System (PARS) associated to the CCN, when the carrier successfully transmits a conveyance arrival certification message, the Release Notification System (RNS) will transmit a response message to RNS participants, indicating whether each house bill shipment linked to the conveyance has been released, referred or authorized to move.
  • Highway For house bill shipments destined for FPOA with a PARS associated to the CCN, the process is identical to rail with one exception. A conveyance arrival certification message from the carrier is not required since the conveyance is arrived by the Border Services Officer (BSO) at the FPOA.
  • All Modes House bill shipments destined to the FPOA will be released when a PARS is on file and associated to the CCN.

For in-bond house shipments regardless of mode, the warehouse operator must transmit a cargo arrival certification message once the house bill shipment physically arrives at the inland warehouse. After acceptance of the message, RNS will transmit a response message, to the RNS participant, indicating whether the house bill shipment has been released or referred.

Further upcoming articles on this topic will discuss various scenarios with Consolidated Freight and Processing.

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While we strive for accuracy in all our communications, as the Importer of Record it is incumbent upon your company to ensure that you are aware of the requirements under the new regulations so that you maintain compliance as always.